INFORMATION FOR NEW STALLHOLDERS

Thank you for taking an interest in becoming a stallholder at Shire Farmers’ Market (SFM).

NOTE: NO ELECTRICITY is provided for stallholders at Shire Farmers’ Market.

NOTE: SFM IS AN ALL-WEATHER MARKET. PLEASE DO NOT APPLY IF YOU DO NOT WISH TO TRADE IN BAD WEATHER. (If the weather is extreme or dangerous, the market may be cancelled by management with fees transferred, but not refunded).

SFM operates on Saturdays, weekly (rain, hail or shine) from 8am to 1pm. Setup and breakdown will be before and after these times (6.30am to 2pm). SFM does not trade on the last Saturday in December and remains closed for part of January – date of re-opening determined by Management each year.

How to apply for a stall at SFM:

Email us at shirefarmersmarket@gmail.com, let us know what you would like to sell and ask for an information package which includes registration form and rules & regulations. After returning your registration form, we will advise you as soon as possible as to whether your stall is permitted to trade at the market.

Please note that all necessary relevant paperwork i.e. licences, insurances etc. must be scanned and sent through with your registration form. (see list below).

Payment/invoice details will be given when booking is finalised. New and casual stallholders will be required to pay for their stall by 5pm Thursday prior to market.

STALLHOLDER FEES (inc GST) & Stall Sizes (as at January 2022). Prices are per week. Stallholders are to provide own gazebo/tables etc.

Larger stalls/vans negotiated with SFM Management

(candles, jewellery etc – at discretion of SFM Management)

Note: Regular monthly attendance will be classified as “casual”.
*** No refunds for bad weather or cancellations after 5pm Thursday each week regardless of reason. (except for Covid-related issues).

Community Groups – Note: Availability subject to Covid restrictions & current market lay-out.:

Each week one Shire community group (not for profit) will be allowed to setup a FREE stall (max 3x3m) to promote their group or organisation. This stall will not include religious or political groups. Community groups should also complete the stallholder registration form giving a full explanation of your group’s aims and provide us with any written documents (including Public Liability Insurance) or paraphernalia you wish to distribute or sell. No paraphernalia will be distributed that denigrates individual people, companies or organisations. SFM Management will provide the following for your attendance at our markets: 1x 3x3 gazebo – 1x long trestle table (183 x 65cm), 1x small trestle (120 x 60cm) table and 2 x chairs. Community groups must abide by the rules & regulations of the market as per all stallholders inc. the stall being manned from 8am to 1pm.

Products:

SFM is predominantly a ‘farmers’ market’. With this in mind, only a limited number of non-food/beverage stalls will be approved to trade during the year. On occasion (Christmas included) a larger number of ‘gift’ stalls will be allowed as deemed appropriate by SFM Management. SFM Management will approve all products for sale and the stallholder will abide by this approval; SFM Management reserves the right to approve all or a limited selection of the products and services proposed in your application. We also have the right to revoke (at any time) consent or otherwise of your products and services. Any new products to be introduced must be approved by SFM management in writing.

NECESSARY PAPERWORK FOR REGISTRATION:

SFM Management requires the following paperwork when you return your registration form.

* All stallholders require an ABN.

* Copy of their Public Liability Insurance (PLI) to the amount of $10 million. This cover must be Australia-wide. If you don’t have this please call to discuss – 0431 769 103

* Those stallholders operating kids’ ride/amusements and face painting must have a current NSW Child Protection Certificate as well as the applicable insurances as listed above. Face painters also provide SFM management with list/type of products used.

* Some food handlers may be required to have a Food Safety Supervisor Number, this depends on a number of factors, please check – www.foodauthority.nsw.gov.au/industry/fss-food-safety-supervisors/

* Certified Organic & Biodynamic Food & Beverage Producers & Sellers must clearly display the appropriate paperwork on their stall showing proof of claims made. You must also submit this paperwork (inc HACCP certificate).

* Further information – www.foodstandards.gov.au Australia/New Zealand Food Standards Code (ANZFSC).

* Besides the above, all stallholders must hold all licences and necessary paperwork to operate their business; all products and licence requirements should comply with relevant Federal or State safety and compliance standards including Liquor licence and RSA.

* All appropriate paperwork is to be submitted to SFM Management when registering and will be checked and held on file for a period of 12 months when it will then be reviewed. All stallholders will only have to submit the necessary paperwork applicable to their stall when first registering and when such licences etc. are renewed.

For further information on any of the above, please call - 0431 769 103
January 2022